Introduction

Newnham & Son (“we”, “our”, “us”) is committed to ensuring that your privacy is protected. This privacy policy explains how we collect, use, disclose, and safeguard your information when you use this website https://newnhamandson.com/. It also outlines your rights and how the law protects you.

  1. Contact Details

For the purposes of the Data Protection Act 2018 and the UK GDPR, the data controller is:

Ed Newnham,
Newnham & Son
Schoolmaster’s House, 39 College Street,
Petersfield,
Hampshire, GU31 4AG
Email: enquiries@newnhamandson.com
Phone: 01730 239645

  1. Types of Personal Data We Collect

We may collect and process the following data about you:

  • Identity Data: First name, last name, job title.
  • Contact Data: Email address, phone numbers, and other contact information.
  • Demographic Data: Postcode, preferences, and interests.
  • Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  • Usage Data: Information about how you use our website, products, and services.
  • Marketing and Communications Data: Your preferences in receiving marketing from us and your communication preferences.
  1. How We Collect Your Data

We use different methods to collect data from and about you including:

  • Direct interactions: You may provide Identity, Contact, and Demographic Data by filling in forms or by corresponding with us by post, phone, email, or otherwise.
  • Automated technologies or interactions: As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns through cookies, server logs, and other similar technologies.
  • Third parties or publicly available sources: We may receive personal data about you from analytics providers such as Google, advertising networks, and search information providers.
  1. How We Use Your Personal Data

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping.
  • Improving our products and services.
  • Periodically sending promotional emails about new products, special offers, or other information which we think you may find interesting using the email address which you have provided.
  • Contacting you for market research purposes via email, phone, fax, or mail.
  • Customising the website according to your interests.
  1. Lawful Basis for Processing

We process your personal data based on the following lawful bases:

  • Consent: Where you have given clear consent for us to process your personal data for a specific purpose.
  • Contract: The processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
  • Legal Obligation: The processing is necessary for us to comply with the law.
  • Legitimate Interests: The processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests.
  1. Who We Share Your Personal Data With

We may share your personal data with:

  • Service providers who provide IT and system administration services.
  • Professional advisers including lawyers, bankers, auditors, and insurers.
  • HM Revenue & Customs, regulators, and other authorities who require reporting of processing activities in certain circumstances.
  1. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

  1. Security

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

  1. How We Use Cookies

A cookie is a small file that asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes, and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website to tailor it to customer needs. We only use this information for statistical analysis purposes, after which the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie does not give us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, this may prevent you from taking full advantage of the website.

  1. Links to Other Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over those other websites. Therefore, we cannot be responsible for the protection and privacy of any information you provide whilst visiting such sites, and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

  1. Controlling Your Personal Information

You may choose to restrict the collection or use of your personal information in the following ways:

  • Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes.
  • If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at enquiries@newnhamandson.com.

We will not sell, distribute, or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.

  1. What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

This policy was last updated on 18/06/2024.